Most companies don’t realize they’re spending between 1-3% of their annual revenue on print costs. Experts agree that corporate printing is one of the top five operating expenses today, but according to a Gartner Group study most organizations underestimate their printing costs by up to 40%.
How is that possible?
Unfortunately, most businesses don’t have a way to calculate what they spend on printing or track how many print devices are being used. With 31 – 41% of the costs associated with printing get buried in departmental budgets, calculating the true cost becomes an insurmountable task. It’s just too time-consuming to track new devices, outdated devices, redundant devices, workflows served by each service location, supplies, and maintenance.
The good news is that this means you have an opportunity to take control of an unmanaged expense and reduce costs by up to 30% with Managed Print Services from Xerox Business Solutions Southeast.
What Are Managed Print Services?
A Managed Print Service (MPS) is a centralized, end-to-end solution that provides visibility and control over your printing environment, helping you save money and boost productivity. We optimize your workflows, provide service and supplies, and deliver monthly reports.
How Does A Managed Print Service Work?
We begin by performing an in-depth 360 analysis of your print environment and workflow processes. We take the time to understand how your people (and your business) work, conduct a thorough inventory of printing devices and map print locations. This allows us to develop an MPS program that will optimize your output processes, streamline the number and location of your devices, and include all necessary repairs and supplies. No more paying for redundant or outdated devices, no more staff time being taken up with printer repairs, and more duplicate supply orders. Best of all, you get a simple easy-to-budget-for fixed cost with clear and concise monthly reports.
How Do Managed Print Services Help?
Managed Print Services will reduce costs on consumables and maintenance. Better visibility and greater control allow you to eliminate waste. Consolidating devices will reduce energy usage, and ongoing service care means your devices stay up-to-date through remote maintenance and lifecycle management.
Not only does an MPS program save you money, but they also help your staff. Your IT people have more business-critical work on their plate than supporting and maintaining a fleet of print devices. And the administrative staff will be happier and more productive if they can focus on their work without the added burden of managing print processes, supplies, and repairs.
If you can’t measure it, you can’t manage it.
Let’s face it; there are some things that we just need to work in the background. But we also need to rely on them to work properly. Managed Print Services shift the burden of managing your document output devices and processes to a team of experts that will ensure your print network is working quietly and efficiently in the background while saving you money.
Be sure to ask about our PrintReleaf program that plants trees to offset paper consumption!